Admissions Policies and Procedures

Graduate Admissions Information

The State University of New York at Old Westbury seeks students who can profit from the educational opportunities it offers. Each applicant is carefully considered under competitive admission criteria and through a Graduate Admissions Committee. Academic preparedness, seriousness of purpose, creativity, and potential for success are all attributes the College seeks in its students.

The admission policy embodies a commitment to the principles of inclusiveness and diversity. The College does not consider just one academic criterion for admission. The policy allows the College to consider a wide range of academic achievements that may demonstrate an individual’s ability to succeed at the College.

State University of New York policy prohibits SUNY Old Westbury admissions applications from inquiring into an applicant’s prior criminal history. After acceptance, the College shall inquire if the student has previously been convicted of a felony if such individual seeks campus housing or participation in clinical or field experiences, internships or study abroad programs. The information required to be disclosed under SUNY policy regarding such felony convictions shall be reviewed by a standing campus committee consistent with the legal standards articulated in New York State Corrections Law.

Students who have previously been convicted of a felony are advised that their prior criminal history may impede their ability to complete the requirements of certain academic programs and/or to meet licensure requirements for certain professions. Students who have concerns about such matters are advised to contact the dean’s office of the respective school that houses their intended academic program.

General Graduate Admission and Application Procedures

(For individual Program Admission requirements, please refer to sections on each program.)

Admission to graduate programs at the College is granted during the fall, spring and summer semesters with the exception of the Mental Health Counseling (MS) program.

The documentation required for admission is summarized below.

• Complete Graduate Application.
• Application fee ($50 can be paid online or with a check or money order, made payable to SUNY Old Westbury).
• Official Post-Secondary transcripts from each institution attended.
• Official score report (as required by each program) that is less than 5 years old (GMAT for the School of Business and GRE for all other programs within the School of Arts & Sciences and School of Education, except for the MA in Liberal Studies and the MS in mental Health Counseling. The GRE is optional for the MS in Data Science).
• Personal Statement/essay detailing the applicants’ career goals and self-assessment of the applicants’ strengths. (Note some programs require specific essays)
• Two letters of reference (at least one from a faculty member). Recent graduates may submit two letters from faculty.
• Immunization records (see Immunization section)

Graduate Students from other SUNY Colleges

Graduate students from other SUNY colleges who wish to register at Old Westbury must file a non- matriculated application with the Office of Enrollment Services and submit a permit from the Registrar of the home college.

International applicants

International graduate applicants (F-1 visa applicants) and applicants who are US permanent resident or US Citizens and have been educated outside the United States must also provide the following additional documents:

• An official transcript from each post-secondary school attended and certificates or diplomas in their original language. An English translated copy of all these documents must also be submitted.
• An official copy of an evaluation of all non-American educational documents is required for admissions. We recommend using World Education Services (WES) or Education Credential Evaluators (ECE) but, will accept evaluations from any National Association of Credential Evaluation Services (NACES) member. Naces.org
• Information about these credential services can be found at:
  • WES: www.wes.org
  • ECE: www.ece.org
• Accounting applicants are required to forward detailed course descriptions to SUNY Old Westbury for all Business and Accounting courses taken outside the USA (a copy of the course syllabus is acceptable).
• Proof of English language proficiency for applicants whose native language is other than English. Acceptable proof includes (one of the following):
  • TOEFL (iBT)- score of 80 or higher,
  • IELTS = 6.5 overall band score on the IELTS exam,
  • iTEP= Level 4,
  • PTE Academic- 70 score,
  • Step EIKEN test- grade 1,
  • Completion of an English Composition course of 3 credits or more with a grade of C that is taken at an accredited university in an English speaking country.
  • Possession of an undergraduate degree in Accounting or an undergraduate degree in Business with at least 24 credits in accounting (including auditing) and a cumulative GPA of at least 3.0 overall and in accounting courses (GPA to be considered will be cumulative for all undergraduate institutions attended)
• Applications are accepted on a rolling basis and should be submitted as early as possible to assure a rapid decision. Acceptance decisions for the fall semester will begin on June 15th, for the spring on November 15th and for the summer semester on February 15th.

Information for obtaining a SEVIS I-20 or DS 2019 Form

To be issued a SEVIS I-20 or DS2019, all academically accepted international applicants are required to complete the Financial Statement form and submit official bank statements reflecting the appropriate amount of money in US dollars. For more information or to request these forms contact the Office of International Enrollment Services (516) 876.3084 or visit www.oldwestbury.edu/admissions/international/requirements.

General Admission GPA requirements for all graduate applicants

Graduate students should apply to the program of their choice. Admission requirements vary by program and see below for the specific requirements.

School of Arts & Sciences:

• A 3.0 overall GPA. The School of Arts & Sciences conducts a holistic review of the applicant’s academic record, personal characteristics and professional experiences and an interview (see the School of Arts and Sciences section of this catalog or the School of Arts and Sciences website at https://www.oldwestbury.edu/admissions/graduate/majors for program- specific admission information).

School of Business:

Students are admitted to the Master of Science in Accounting, Master of Science in Forensic Accounting and Master of Science in Taxation programs on a rolling basis. To be considered for admission, candidates must:

• Hold a Bachelor’s degree* from an accredited college or university with a minimum cumulative GPA of 3.0
• Submit an official GMAT Examination score taken within 5 years prior to your application submission. GMAT waivers are only granted in the following circumstances:
  1. Passed all 4 parts of the CPA Examination at the time of application
  2. Candidate is a licensed attorney (passed the bar exam)
  3. Candidate has an MBA or other master’s degree in a business-related field
  4. Candidate is a Chartered Financial Analyst holding a bachelor’s degree
  5. Have an undergraduate degree in Accounting or an undergraduate degree in Business with at least 24 credits in accounting (including auditing) with a GPA of 3.0 (to be calculated for all undergraduate institutions attended).
• Submit official transcripts from all colleges attended (GPAs from all undergraduate colleges attended are weighted to compute the cumulative GPA)
• Submit two letters of reference (professional or academic)
• Complete an essay about the applicant’s career goals and a self-assessment of their strengths.
• Applicants holding a Bachelor’s degree in Accounting (including specific undergraduate courses) may apply to the 30 credit track in the M.S. in Accounting. Those applicants with an undergraduate degree in a business discipline other than accounting may be required to complete additional accounting foundations courses. Non-business majors may need to take additional undergraduate prerequisites.

School of Education:

• A 3.0 overall GPA. The School of Education conducts a holistic review of the applicant’s academic record, personal characteristics and professional experiences (see the School of Education’s section of this catalog or the School of Education’s website at https://www.oldwestbury.edu/schools/education/graduate-programs/degrees for detailed program-specific admission information).

Note: The Old Westbury Master of Science programs in Accounting, Forensic Accounting and Taxation are intended to qualify a graduate for licensure as a Certified Public Accountant after passing the Uniform CPA Exam.

Questions on the licensing application require disclosure of prior felony and misdemeanor convictions (including pleas of guilty, no contest, or nolo contendere, prior professional licensing issues, charges of professional misconduct, and child support obligations. This may become an issue in obtaining a license as a Certified Public Accountant.

Absence from Program

Students who are absent for one year, that is, take no courses for a period of two (2) semesters in a graduate program, must reapply for admission. The Graduate Admissions Committee for each program will determine whether readmission is appropriate based on the submissions by the applicant.

Immunization Requirements

All students born after January 1, 1957, who plan to register for at least six (6) semester hours, will be required to provide adequate proof of immunization against measles, mumps and rubella (MMR) in accordance with standards approved by New York State Department of Health.

Students must also show proof of meningococcal immunization or sign a statement of declination.

Proof of immunity to measles is defined as two doses of live measles vaccine on or after the first birthday and at least 30 days apart (preferably three months), physician documented history of disease, or serologic evidence of immunity. Proof of immunity to mumps is defined as one dose of live mumps vaccine on or after the first birthday, a physician-documented history of disease or serologic evidence of immunity. Proof of immunity to rubella is defined as one dose of live rubella vaccine on or after the first birthday or serologic evidence of immunity.

Records should include the date, the manufacturer, the lot number and the person administering the vaccine.

All documentation should be submitted to the College’s Student Health Center prior to registration. Please note: international students must submit proof of immunization prior to the time of application before an I-20 form can be issued.

Although students enrolled for fewer than six (6) semester credits are exempt from these requirements, immunization is strongly encouraged by public health officials.

In the event of an outbreak, the College may be required to exclude all susceptible students from attendance until danger of transmission has passed or until the required documentation is submitted. This exclusion will affect those who have medical, religious, or temporary exemptions.

International Education and Study Abroad Programs

The opportunity to participate in an overseas a global program is an important part of the academic offering at SUNY Old Westbury. Students have the option to participate in a wide variety of global experiences including, 2-3 week intensive courses, a summer, semester, or academic year of study in a another country. Other options include participating in an experiential learning opportunity or an online course.

There are over 1,000 global programs in a wide variety of academic areas sponsored by the various State University of New York (SUNY) campuses. SUNY Old Westbury students may participate in any one that is offered by a SUNY Campus.

Program structures vary from total immersion a university abroad, to course instruction by faculty from the host campus, to courses taught by the SUNY faculty, to a combination of these structures.

SUNY Old Westbury currently offers programs with the following partner institutions:

• Austria - University of Applied Science Upper Austria in Steyr
• China - Jinan University, Minzu University of China, Shandong University of Finance and Economics, Wuyi University
• Cuba- Universidad de Matanzas
• France - Institute De Gestion Sociale in Paris
• Spain - Universidad de Santiago De Compostela
• United Kingdom, London- London South Bank University

Students may also select to enroll in an Old Westbury short-term course offered by a faculty member.

These courses may vary each semester. Visit the SUNY Old Westbury website (https://www.oldwestbury.edu/study-abroad) to learn more about these opportunities.

Program deadlines vary, but six months’ lead time is usually required to explore and apply for these type of programs. Information may be obtained from the Office of International Enrollment Services, the Campus Center, Room I-210. Students must consult with their academic advisor before undertaking a study abroad program.

The Office of International Enrollment Services is always programs. For more information, please stop by the Campus Center, Room I-210 or call (516) 628-5020. Emails are welcome at overseas@oldwestbury.edu.

Tuition and Fee Information

Tuition and fees related to enrollment at the College at Old Westbury are based on the schedule printed below. (for Fall 2019 - subject to change) All tuition and fee charges are established in accordance with State University of New York policies. Once a student has been admitted to the a graduate program, all courses taken are charged at the graduate tuition rate, including any undergraduate courses taken to fulfill degree prerequisites.

Anticipated Costs

International Students: A mandatory health insurance fee of $1,414.80 per year will be charged to all international students and to Old Westbury students studying abroad.

PLEASE NOTE: ALL CHARGES ARE SUBJECT TO CHANGE WITHOUT PRIOR NOTICE.

Other Charges & Fees

The fees below are payable for each occurrence or request:

Residency Requirements

For tuition billing purposes, mere presence in New York State does not in itself constitute legal residence in the State. Students who are defined as New York State residents are those who, prior to the beginning of the semester, have established a permanent domicile in New York State for a period of at least one year immediately preceding the date of registration.

Students in college cannot gain residential status unless they can establish that their previous domicile has been abandoned and a new one established in New York for purposes other than attending the University. Proof of domicile is based on intention to remain in New York State. Factors relevant in determining domicile are: residence of parents (in case of un-emancipated students), proof of financial independence, residence for personal income tax purposes, etc. An un-emancipated student’s domicile is that of the parent or legal guardian. Any student claiming emancipation to establish a domicile in New York must submit evidence of emancipation and of the establishment of domicile.

Evidence of emancipation must include the establishment of financial independence. Factors relevant to financial independence include but are not limited to: employment on a full-time or part-time basis, sources and extent of other income, place of residence during summer and school vacations, parents’ prior year federal and state income tax returns as proof student was not claimed, independent filing by student of federal and state income tax returns, and utility bills in the student’s name, dating back one full calendar year.

Students on non-immigrant alien visa types B1, B2, C1, C2, C3, D1, F1, F2, H2, H3, J1, J2, M1 or M2 are not eligible to be considered New York State residents regardless of their length of stay. Students who are holders of A1, A2, A3, all G, H1, H4, I, all K and L1, L2 visas are probably eligible to be considered as New York State residents if domiciled in New York State. Copies of all immigration and visa information, including alien registration card must accompany the application for Residence Status. In any case, the residency application must be filed prior to the first day of classes of the term in which residency is sought. Applications for residency are available at the Office of the Bursar, Campus Center, H-100B or on the Old Westbury website, oldwestbury.edu.

Payment of Fees and Charges

Tuition and other fees are payable by cash, check or money order made payable to SUNY College at Old Westbury. Payments may also be made using Visa, MasterCard or Discover.

A fee of $20 will be assessed for each check returned by the bank on which it is drawn. Any student whose check is returned will be required to make all future payments by cash, money order or credit card.

Failure to make payment arrangements by the semester due date may result in the cancellation of classes.

See individual semester schedule for dates.

Important Provisions

INTEREST OR PENALTY ON OVERDUE NON-TAX DEBT - State Finance Law § 18 State agencies are authorized to assess interest or late payment penalty charges on overdue debts.

COLLECTION FEE - State Finance Law § 18

State agencies or their representatives may charge collection fees to cover the estimated costs of processing, handling and collecting delinquent debts. The amount can be as much as 22% of the outstanding debt.

AUTHORITY TO HOLD TRANSCRIPTS AND DENY REGISTRATION - Section 302.1 (j) of Chapter V,

Title 8 of the Official Compilation of Codes, Rules and Regulations

No person shall receive credit or other official recognition for work completed satisfactorily, or is allowed to reregister, until all tuition, fees and all other charges authorized by State University have been paid or University student loan obligations have been satisfied.

REFERRAL OF THE DEBT TO THE TAX DEPARTMENT - State Tax Law § 171-f

State agencies are authorized to certify to the Department of Taxation and Finance that past due legally enforceable debts should be offset against any tax refunds, contracts or other State payments.

RETURNED CHECK CHARGE - State Finance Law § 19

State agencies are authorized to charge a returned check fee when a check is dishonored.

If you wish to avoid these measures, you MUST make arrangements to resolve any outstanding debts as soon as possible. If you have questions regarding your debt, please contact the Office of the Bursar at (516) 876-3168.

Office of Adult Career and Continuing Education Services ACCES

Office of Adult Career and Continuing Education Services ACCES or the New York State Education Department, will authorize the payment for the tuition, college fees, and room and board for eligible (disabled) students. Inquiries regarding services authorized for vocational rehabilitation students should be addressed to a District Office of the Office of ACCES.

Payment Plans

The College is authorized by SUNY to defer payment of direct college costs, up to the mid-point of a semester, for students who contract with the College, using the time payment plan. The amount of deferred payment will be based upon the contract amount. This time payment plan requires a nominal fee per school year. For further information, please contact the Office of the Bursar at (516) 876-3168.

Veterans Benefits

When a student’s tuition charge is supported by Veteran’s Benefit Payment, the tuition charge may be deferred if the student files a request for deferral and submits it to the Campus Veteran’s Certifying Officer, who is located in the Office of the Registrar, along with proof:

1. that a claim for benefit has been filed;
2. of eligibility for benefits;
3. of extent of entitlement for benefit.

Note: Students are responsible for full payment of all tuition and fees, which must be paid by the mid- point of a semester, even if payment is deferred based on ACCES, Veterans Benefits, or Tuition Plans.

Refund Schedule

Tuition

A student who, by the deadline listed in Dates, Deadlines and General Information, drops courses or submits a withdrawal of course form via connect.oldwestbury.edu shall be liable for payment of tuition in accordance with the following schedule. Refunds will be calculated based on the date of drop or withdrawal, defined as the date the request is processed.

Schedule of Tuition Liability for a 15 week semester

In accordance with SUNY policy: “Approval of the cancellation, as well as the date it becomes effective, must be certified by the chief administrative officer of the College or his/her duly designated representative. No money shall be refunded unless an application for a refund is made within one year after the end of the term for which the tuition requested to be refunded was paid to the State University. The first day of class sessions shall be considered the first day of the semester, and the first week of classes for purposes of this section shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.”

Students withdrawing from a course or courses must do so officially via connect.oldwestbury.edu. NONATTENDANCE in a course does NOT constitute withdrawal. Students are liable for payment of tuition and fees up to the date on which the application for withdrawal is officially processed.

A student who is dismissed for disciplinary reasons or administratively withdrawn for failure to comply with immunization requirements, prior to the end of an academic term, shall be liable for all tuition and fees due for that term.

All tuition and fee refunds require eight to ten weeks for processing. All refund procedures are established in accordance with SUNY policies.

Exception

There shall be no tuition or fee liability established for a student who withdraws to enter military service prior to the end of an academic term. Proof must be submitted to the Office of Registrar.

Advance Housing Deposit (Fall and Spring Semesters)

Each dormitory student is required to pay a housing deposit of $50 when applying for housing. The deposit is applied against housing charges incurred by the student during the semester. The advance housing deposit is not refundable after July 1, for Fall semester reservations and December 15 for Spring semester reservations. Students canceling after these dates forfeit their deposits. If the deposits were made after these deadlines, the deposits are refundable for 30 days from the date of payment or until the first day of classes, whichever comes first. An applicant placed on a waiting list who does not receive a room is entitled to a refund of the deposit. All requests for refunds of the deposit must be made in writing to the Office of Residential Life. Advance deposits will not be carried forward to subsequent semesters.

Room and Board

Requests for refund of room rent and/or board (meals) must be made by completing a Housing Termination form obtained from the Office of Residential Life. Room rent is payable in advance of occupancy. A student who withdraws from the residence halls any time prior to the midpoint of the semester is liable for rent as prorated based upon the week of termination. A student who withdraws after the midpoint of the semester is liable for the full semester’s rent. Room rental rates are not affected by brief lapses in service. Students who are suspended/dismissed/expelled from residence halls or the College for academic or disciplinary reasons will not be given refunds of room rents and deposits.

Only those students who have withdrawn from residence halls will be entitled to a meal plan refund. Meal plan refunds will be calculated by dividing the amount the student was charged, by the number of weeks in the period and multiplying this by the number of weeks during which meals were eaten. Meals eaten during a portion of a week shall be considered as having been eaten for a full week. There shall be no refund for less than a week. The request for refund shall include the reason that the refund is sought.

Residents have the option of changing from one plan to another during the first five days of each semester.

Key and Room Damage Deposits

As authorized by SUNY, a $50 room and suite damage deposit, a $25 common area damage deposit and a $35 key deposit must be maintained throughout each semester a student lives on campus. These deposits are required to defray costs of repairing students’ rooms, suites, common areas, key cylinders and replacing lost keys. If any damage occurs in such areas as student rooms, bathrooms, suites or common areas such as stairwells, hallways and lounges, which cannot be properly charged to an individual, all members of the suite floor, building or area community may share equal financial responsibility for the damage. Any damage or key deposits remaining upon a student’s departure from residence housing will be refunded (to the student) in accordance with SUNY policy.

Foreign Student Health Insurance Fee

All international students, including participants in international exchange, overseas academic programs, and research programs, are required to participate in the state operated Health Insurance Program, unless they can document comparable alternative insurance coverage. Evidence to authenticate an alternative insurance plan held by a student must be submitted to the Office of Enrollment Services before a waiver can be granted. The foreign student health insurance fee cannot be deferred. Payments must be made in full to the Office of the Bursar.

For additional information, students may contact the International Student Advisor, located in the Office of Enrollment Services.

Health Center Fee

Refunds of the Health Center Fee will be issued in accordance with the Schedule of Tuition Liability of the State University of New York. No refunds will be given after the end of the fourth week of a semester.

For further information, students are advised to contact the Student Health Center.

College Fee

The College Fee is not refundable except for a student who withdraws to enter military service prior to the end of an academic term. Proof must be submitted to the Office of the Registrar.

Student Activity Fee

The Student Activity Fee is not refundable except for a student who withdraws to enter military service prior to the end of an academic term. Proof must be submitted to the Office of the Registrar.

Technology Fee

Refunds of the Technology Fee will be calculated based on the date of official withdrawal in accordance with the Schedule of Tuition Liability of the State University of New York.

Transportation Fee

Refunds of the Transportation Fee will be calculated based on the date of official withdrawal in accordance with the Schedule of Tuition Liability of the State University of New York.

Except as specified above, fees are nonrefundable. See College Policy No. B-12, “Fee Refunds and Waivers” for additional guidance.

Financial Aid

The Office of Financial Aid, in addition to administering various federal and state financial aid programs, offers services to assist students in meeting the costs related to their graduate education. Individual financial counseling, FAFSA workshops, and debt-management counseling are offered to students as a part of a comprehensive approach to assisting students in financing their college education.

Although the basic responsibilities for financing higher education rest with students, the Office of Financial Aid can assist graduate students with the process of obtaining loans and TEACH grants if education is your field. All financial aid at Old Westbury is administered without discrimination as to sex, race, color, religion, national or ethnic origin. Federal and state laws, regulations, guidelines and policies governing the administration of these programs are strictly followed.

Information in this section, although currently accurate, is subject to change as revisions in state and federal regulations occur and new legislation is passed.

Students are strongly encouraged to use this information in conjunction with individual communication with the Office of Financial Aid to be assured of all program requirements and updates.

Application Process

• Complete the Free Application for Federal Student Aid (F.A.F.S.A.)/Renewal Application; available at www.fafsa.ed.gov
• Complete Federal Direct Loan Request/Confirmation Form available at connect.oldwestbury.edu.
• Go to “Finances,” you will find the loan form under FORMS

Responsibilities of Financial Aid Recipients

All financial aid recipients are expected to complete the application process annually, by the prescribed deadlines. Students must meet requirements for good academic standing and maintain normal academic progress toward a degree. Students are obligated to report changes of name and address, changes in dependency status and receipt of any additional scholarships or grants, loans or employment to the Office of Financial Aid. The College reserves the right to make adjustments in financial aid packages due to any changes in enrollment, residency, income discrepancy or financial circumstances. Students who do not meet the requirements for aid that has been awarded will be required to repay financial aid funds they have received. Students who withdraw from the College before the end of an academic term may be required to repay a portion of their financial aid

Federal Student Financial Aid

Applicants requesting federal assistance must meet the following minimum eligibility criteria:

• United States citizenship or eligible non-citizen
• Enrollment as a matriculated student in an eligible degree program
• be registered with Selective Service
• At least half-time enrollment for Federal Direct Loan eligibility

Financial Aid Available

The College at Old Westbury participates in most federal and state financial aid programs

Federal Direct Unsubsidized Loan

• Direct Unsubsidized Loans are available to graduate students; there is no requirement to demonstrate financial need.
• The school determines the amount you can borrow based on your cost of attendance and other financial aid you receive.
• You are responsible for paying the interest on a Direct Unsubsidized Loan during all periods.
• If you choose not to pay the interest while you are in school and during grace periods and deferment or forbearance periods, your interest will accrue (accumulate) and be capitalized (that is, your interest will be added to the principal amount of your loan).

TEACH Grant

To be eligible for a TEACH Grant, you must do the following:

• Meet the basic eligibility criteria for the federal student aid programs.
• Complete the Free Application for Federal Student Aid (FAFSA®) form.
• Be enrolled as an undergraduate, post baccalaureate, or graduate student at a school that participates in the TEACH Grant Program.
• Be enrolled in a TEACH-Grant-eligible program.
• Meet certain academic achievement requirements (generally, scoring above the 75th percentile on one or more portions of a college admissions test or maintaining a cumulative GPA of at least 3.25). For specific information about the academic requirements, talk to the financial aid office at your college or career school.
• Receive TEACH Grant counseling that explains the terms and conditions of the TEACH Grant service obligation. You must complete counseling each year that you receive a TEACH Grant.
• Sign a TEACH Grant Agreement to Serve

Anti-Drug Abuse Act Certification

Warning: As set out more fully in section 5301 of the Anti-Drug Abuse Act of 1988, if you are convicted of drug distribution or possession, the court may suspend your eligibility for Title IV financial aid. If you are convicted three or more times for drug distribution, you may become permanently ineligible to receive Title IV financial aid.

Disbursements

Federal Direct Unsubsidized funds for eligible recipients are disbursed by the Office of the Bursar. Funds are usually disbursed within the first month of the semester. It is strongly recommended that students have $500 to $600 available to cover books and personal expenses until financial aid funds are received.

*Direct Federal Unsubsidized Loan funds are reduced by the amount of an origination fee.

Academic Standards for Continued Financial Aid Eligibility

All students are expected to maintain good academic standing and be making satisfactory progress at the College to receive financial aid.

Federal Awards

To be eligible for Title IV federal aid (Direct Loans), students must meet the College’s criteria for good academic standing and maintain satisfactory progress toward a degree. The criteria for good academic standing and satisfactory progress toward a degree are outlined on our website under Satisfactory Academic Progress Requirements. Students who fail to meet these criteria may, through the Graduate Academic Standing Committee, appeal for reinstatement to the College. If students are successful in their appeal for reinstatement, they must provide documentation to the Office of Financial Aid. All federal aid will be reinstated following a successful appeal.

Students enrolled at the College must be making satisfactory progress before federal funds will be disbursed. At the end of each semester, students are evaluated for financial aid eligibility for the following semester.

The academic records of readmitted students will be evaluated for financial aid eligibility based upon their previous academic performance.

Financial Aid Procedures for Withdrawals

Depending upon your circumstances and the date which you leave the College, there are financial implications of which students need to be aware so that they may take certain actions as appropriate. Specific items students need to be concerned about are as follows:

College Refund Policy

Tuition, fees, room, and meal plan charges are assessed over time each semester. Reductions in charges, or refunds if appropriate, will be processed automatically by the College based upon the date the student officially withdraws from the College. Students should have an understanding of college refund policy as it pertains to their situation. The College’s refund policy is included in the Schedule of Classes each semester. See College Policy No. B-12, “Fee Refunds and Waivers” for additional guidance.

Federal Title IV Return of Federal Student Aid

Federal regulations require aid recipients to “earn” most of the aid they receive by staying enrolled in college at least half time. Students who withdraw prior to completing 60 percent of the semester for which they received federal student aid may be required to return some of the aid they were awarded. Federal regulation assumes that you used your Title IV student aid (e.g. Stafford Loans) to pay your institutional charges - tuition, fees, residence hall room and board, and certain other institutional charges - whether you did or not. If you withdraw prior to completing 60 percent of the semester for which you were awarded aid, the unearned portion of that aid must be returned to the federal government.

The College at Old Westbury will restore to the appropriate federal fund source its required share of institutional charges that you have paid. If the amount returned by the College is not enough to repay the entire amount that you haven’t “earned” by the length of your enrollment, you will be required to return portions of amounts that you received to pay for indirect expenses.

This policy is based on 34 CFR, Section 668.22 of Title IV of the Higher Education Act of 1965, as amended. The College at Old Westbury uses a recognized calculation procedure to abide by this regulation.

Official Withdrawals

Deferred aid is considered payment against charges and if sufficient, may hold courses which would otherwise be cancelled for nonpayment. You must formally withdraw if you do not plan to attend classes. If in a situation you do not attend classes and you are not eligible for financial aid you will be responsible for charges on your account. Students must complete the official withdrawal process so as not to jeopardize their continued eligibility for financial aid.

• Students submit a withdrawal of course form via connect.oldwestbury.edu by the deadline listed in Dates, Deadlines and General Information.
• Students who have received Direct Loan proceeds must schedule an exit interview with the Office of Financial Aid.

Student Affairs

The central purpose of the Division of Student Affairs is to complement and enhance the academic mission of the College by developing and implementing diverse programs and activities that support the academic enterprise. As a catalyst in the student development process, Student Affairs addresses the various interpersonal and affective issues associated with learning inside and outside the classroom. Toward this end, the Division of Student Affairs provides a full spectrum of services aimed at enriching the student’s total Old Westbury experience. The College encourages student participation in the greater campus community and promotes opportunities that enable students to grow personally, socially, emotionally, physically and culturally.

The highly qualified and diverse Student Affairs staff helps students in achieving their personal and professional best by encouraging involvement in athletics, social and cultural activities, career exploration and leadership opportunities. Given the diversity at Old Westbury, the Division is committed to creating an environment in which students feel valued, respected, and appreciated. The goal of the Student Affairs staff is to inspire students to pursue activities both inside and outside of the classroom that will ensure their full and responsible participation in campus life and in the greater community.

Administered by the Vice President for Student Affairs, the Division of Student Affairs consists of the following units: Dean of Students, Athletics, Career Planning & Development, Center for Student Leadership & Involvement, Counseling & Psychological Wellness Services, Office of Services for Students with Disabilities (OSSD), Student Conduct, Orientation & Special Events, Residential Life and the Student Health Center. Many of these offices have scheduled evening hours and all offices will arrange evening appointments by request.

The Division of Student Affairs oversees and advises the Student Government Association and its recognized clubs and organizations. The Division of Student Affairs is also responsible for administering the College’s Code for Student Conduct, which can be found in its entirety at www.oldwestbury.edu.

Vice President for Student Affairs/ Chief Diversity Officer

The Vice President for Student Affairs provides executive-level leadership and vision in the administration of a comprehensive range of services, policies and procedures related to student affairs programming, planning and strategically-related functions. As a member of the President’s senior leadership cabinet, the VPSA assists in creating a campus culture that promotes the academic achievement and personal development of all students, assists with crisis response and institutional initiatives, advocates on behalf of students; and fosters collaborative relationships among students, faculty, and staff. The Vice President for Student Affairs participates in all aspects of institution-wide planning in support of the College’s mission and goals, including meeting the needs of a diverse student population and creating a learning environment where all students have the opportunity to succeed.

The Office of the Vice President for Student Affairs is located in Campus Center, Suite H-418. Tel: (516) 876-3175.

Dean of Students

The Dean of Students functions as a member of the College’s senior management team. Reporting to the Vice President for Student Affairs, the Dean of Students seeks to facilitate the integration of the academic experience of students with all aspects of the College and student life. The Dean of Students facilitates interactions among students, faculty and staff to promote a campus climate which supports students’ academic success and their personal and professional development. The Dean of Students works to educate the entire College community, including faculty and staff, about relevant policies and ways of responding to student-related matters. The Dean of Students serves as a point of reference for students who have concerns about their campus experience. The services and practice of the office are broadly characterized as advocacy, support, programming, and administration. The Dean of Students oversees the Center for Student Leadership & Involvement, Student Union Building and Events Management and Student Conduct. The Dean of Students also serves as Title 1X Deputy Coordinator.

The Office of the Dean of Students is located in the Student Union, Suite 303. Tel: (516) 876-3067.

Athletics and Recreation

The goal of the Athletics and Recreation Department is to provide students with the opportunity to compete successfully in NCAA Division III sports as an integral part of their educational experience. Through athletic competition, student-athletes will acquire personal achievement, social responsibility and academic excellence. Old Westbury’s athletics teams include: baseball, softball, men’s and women’s basketball, men’s and women’s swimming, men’s and women’s cross country, men’s and women’s soccer, women’s volleyball, men’s golf and women’s lacrosse. The close relationships, mentoring by excellent coaches and participation in athletic competition in the Skyline Conference, is a character-building and enriching opportunity for our student- athletes. The cheerleading program also falls under Athletics and Recreation.

The Athletics and Recreation Department also seeks to establish a campus community characterized by physical wellness. The Clark Athletic Center includes a full array of free weights and fitness machines. Fitness classes such as cardio core are offered each semester. The swimming pool also posts open swim recreational hours. Outdoor facilities include tennis courts and basketball courts. Additionally, the Athletics and Recreation Department responds to student interest in intramural sports by sponsoring a variety of intramural sports competition opportunities.

Clark Center hours are very flexible, ensuring night and weekend availability for those who seek to use the recreation facilities to work out or to participate in intramural sports. For more information, call (516) 876-3241 or check us out on the Athletics and Recreation website: http://www.oldwestburypanthers.com.

Student Health Center

The Student Health Center is located on the first floor of the Campus Center, I-Wing, room I-109. Tel: 516-876-3250.

The primary function of the Student Health Center is to promote wellness and educate students about the role health prevention plays in attaining a high-level of well-being.

Students taking 6 or more credit hours need to comply with the New York State Public Health Law (section 2165 & 2167) requiring proof of measles, mumps, rubella and meningitis vaccines. (For more information, see the catalog under Laws, Policies and Regulations Governing Campus Life (SAMPLE).)

All currently enrolled students (full-time/part-time, residents/commuters) are eligible to use the services of the Center. Students under 18 years of age must have parent/guardian consent on file. The Center provides services such as screening for the diagnosis and treatment of common health problems or provides referrals for problems requiring specialized care. All medical records are kept confidential and not released without the student’s permission except as required by law.

The Center is open Monday through Friday with registered nurses always in attendance. Physicians, nurses and nurse practitioner provide primary care in the event of illness or injury. Basic gynecological counseling and care is also available. A complete listing of services and Physicians and the nurse practitioner’s schedules are available on the Center’s webpage. Students referred to off campus facilities such as hospitals, medical specialists and laboratories are responsible for any charges incurred.

Students seeking private medical and dental insurance are encouraged to visit the New York State of Health Insurance Marketplace. International students should contact the College’s International Student Advisor, located in the Office of Enrollment Services, for information about mandatory Foreign Student Health Insurance (see the Tuition and Fee information section of this catalog)

The SUNY Board of Trustees requires that all students partially fund, through a health fee, the campus Student Health Center. A Student Health Advisory Committee comprised of students, faculty, and staff members acts in an advisory capacity making recommendations to the VP of Student Affairs regarding improvements or changes in programs, policies, and procedures governing the Student Health Center.

Career Planning & Development

Career Planning & Development serves to educate and promote professional growth and skill development. Through one-on-one counseling, participation in educational, informational and recruiting events and the utilization of career related resources, students will gain an understanding of their career goals.

Individual Career Counseling: Career counselors are available to see students one-on-one in order to discuss and explore concerns regarding a student’s major and career options, graduate school advisement, job search or other topics related to career matters.

Career Assessments: If you are confused or uncertain about the major you would like to declare, a career counselor will meet with you and, if necessary, will administer a career assessment. Assessments point out an individual’s skills, interests and personality type in relation to various occupations.

Workshops: Throughout the semester, career workshops are offered in order to provide students with essential tips and advice needed as they transition from student to budding professional. The Backpack to Briefcase series includes resume and cover letter writing, interview preparation and skills, business etiquette and networking. Other workshops include job search strategies, body language, appropriate dress, etc.

Career Planning & Development Events: During the academic year, there are several events that take place, including the Career Expo/Graduate School Fair, Path to Academic & Career Excellence (P.A.C.E.) programming, Spring Career Fair, employer information sessions, guest speaker workshops, recruitment events and more.

Resources: There are a variety of resources available when you visit the Office of Career Planning & Development. Our online career management system, Panther Career Link, allows students to set up a professional profile, upload their resume, and search for jobs and internships and more. Students can also take advantage of Interview Stream which is an online practice interviewing tool consisting of over 7,000 potential interview questions. Students will also find information pertaining to graduate school admission and testing.

The Office of Career Planning & Development is located in the Campus Center, H-211 as part of the Student Success Center, H-211 Campus Center, Tel: (516) 628-5001. Individual graduate program offices may also be able to assist with career planning.

Center for Student Leadership & Involvement (CSLI)

The Center for Student Leadership and Involvement (CSLI) provides opportunities for co-curricular student engagement outside of the classroom. Overseeing the Student Government Association (SGA), Fraternity & Sorority Life, Leadership Honor Societies, the Leadership Development Certificate Program, Commuter Outreach and student-led clubs, CSLI provides an enriched and quality experience for all of our students while helping to develop strong leaders that will take this experience and translate it to their future careers.

Student Government Association (SGA): The SUNY College at Old Westbury Student Government Association is the student-run representative body for the College. Composed of the Student Senate, Student Court, House of Representatives and Executive Board, this organization exists to advocate for the needs of the students in their academic pursuits, professional development and social outlets. Students are strongly encouraged to meet their academic senator and their class representative to learn more about what SGA can do to enhance their experience at SUNY Old Westbury.

Honor Societies: CSLI initiates more than 150 students each year into the following nationally-recognized leadership honor societies; Omicron Delta Kappa Leadership Honor Society, Tau Sigma National Honor Society and Order of Omega.

Fraternity and Sorority Life (FSL): Our fraternities and sororities pride themselves on making the Old Westbury community flourish by striving for excellence through academic achievement, leadership development, philanthropic and community service and programming.

Commuter Outreach: Commuter students are a significant population at SUNY Old Westbury, comprising more than 80% of the student demographic. Commuter students are encouraged to meet with our Commuter Assistants who are a student staff responsible for the dissemination of information about upcoming programs and events as well as answering questions pertaining to the College and student engagement opportunities. Programs are hosted weekly during the fall and spring semesters throughout various locations on campus and Commuter Appreciation Week takes place in the fall and spring semesters to connect our students to one another in a social setting.

Student Clubs/Organizations: Student led clubs are the heart of the Center for Student Leadership and Involvement.

We welcome over 50 student-led clubs - both returning and newly created - each year. Ranging from academic, cultural, spiritual, and many other groups, there is certainly something for everyone! Students are encouraged to join various clubs as well as take on leadership roles to learn more about facilitating group dynamics, conducting meetings, and many other “real world” applicable skills and experience.

The Center for Student Leadership & Involvement is located in the Student Union, Suite 309. Tel: (516) 876-6975.

Counseling & Psychological Wellness Services

The department of Counseling and Psychological Wellness Services strives to contribute to the overall educational mission of the college by facilitating the academic, emotional, social and personal development of students and by serving as mental health consultants to the entire campus community.

Counseling and Psychological Wellness Services professionals assist students in resolving personal difficulties and in acquiring those skills, attitudes, and resources necessary to both succeed in the college environment and pursue healthy, productive and satisfying lives.

Direct services offered include individual and couples counseling and psychotherapy, family counseling, group workshops and psychiatry services for a wide range of mental health and personal concerns. Our services are confidential services are covered free of charge.

Counseling and Psychological Wellness professionals take a flexible, individualized approach to addressing each student’s needs. Respect for diversity and a commitment to inclusion by supporting each unique students’ individual values and personal journey are the guiding principles in all the work we do.

Crisis intervention: In situations of psychological emergency during regular business hours (9:00-5:00 Mon.-Fri), our skilled, licensed counselors will provide immediate crisis intervention support, assessment and management. In the event of an after- hours emergency on campus, students should immediately call University Police at (516) 876-3333. In the event of an after-hours emergency off campus, students should call 911 or go to the nearest emergency room for assistance.

Consultation and Outreach: Consultations are available for faculty, staff or administrators to address a range of issues including awareness of services available at our center and how to recognize and refer students who may be struggling with mental health concerns. We can help with employing strategies for helping connect a student with counseling services or other support services. Counseling center staff are also available to consult with concerned family members, friends or roommates of students experiencing emotional distress.

The Office of Counseling & Psychological Wellness Services is located in the Student Union, Lower Level, Suite 100. Services are available Mon-Fri. from 9am-5pm. Appointments can be made by walking in or calling (516) 876-3053.

Office for Services for Students with Disabilities (OSSD):

Learning, Medical/Physical and Mental Health Disabilities

Some Old Westbury students live with learning, medical/physical disabilities and/or mental health issues. These issues can present unique challenges. The Americans with Disabilities Act (ADA, 1990) and Section 504 of the Rehabilitation Act of 1973 are the two pieces of legislation that ensure equal opportunities for college students with disabilities. The Office of Services for Students with Disabilities (OSSD) coordinates students’ reasonable accommodations, which include, but are not limited to, extended time on examinations, assistive technology, and note takers. We focus on students’ strengths and resources, and students’ full participation in extracurricular activities. Students who need to receive services must self-identify and provide appropriate documentation of their disability. Ideally, students will arrange an appointment before the start of their first semester. For additional information, please call Stacey DeFelice, Director, OSSD at (516) 876-3009 (voice), or e-mail defelices@oldwestbury.edu. Our office is located in the New Academic Building, Room 2064.

Residential Life

On-campus housing generally is not available for graduate students but may be provided on a case-by-case, basis subject to the availability of suitable housing as determined by the College. For additional information, please contact the Office of Residential Life at 516-876-3210.

Student Conduct

All SUNY Old Westbury students commit to upholding community values defined in the Code For Student Conduct.

The Office of Student Conduct promotes personal responsibility and integrity throughout the student conduct process. As an integral part of the educational mission of Student Affairs, the office practices and remains committed to an educational approach when working with our student community. College students make good decisions and on occasion may make a poor decision or two. A collaborative environment exists whereby students have an opportunity to be accountable for personal choices, learn from those poor decisions, move forward, and continue their education as a productive member of the College community.

Housed within the Office of Student Conduct, Holistic Student Development Services provides assistance for students who may struggle personally or academically during their time on campus. Our services assess and treat mandated students regarding drug and alcohol usage, anger management and conflict resolution. Additionally, we provide assistance in the area of identifying housing and other services for homeless students that reside within New York City, Nassau and Suffolk Counties. A staff of graduate interns and trained student Peer Educators assist with the planning and facilitation of health education programs, and facilitation of drug and alcohol programming and awareness.

The Office for Student Conduct is located in the Student Union, Suite 303. Tel: (516) 876-3067.